Moving Files from OneDrive to Sharepoint Drive

With the recent implementation of Microsoft Office 365 for the city of Bertram, IA, we have a great opportunity to consolidate and centralize all of our documents in SharePoint. Moving files to a SharePoint site allows everyone in the organization to have easy access to the most up-to-date resources. This article provides a step-by-step guide on how to move your files from OneDrive to a SharePoint site using the "Move to" function, ensuring a smooth transition.

Why Move Files to SharePoint?

As city employees, we often need to share documents across different departments. SharePoint offers a centralized document management system that allows multiple people to collaborate on the same files, making it easier for everyone to access important documents. Additionally, SharePoint’s version control and permissions features help maintain document integrity and security.

Step-by-Step Guide

1. Select the Files or Folders

• Start by navigating to your OneDrive account, where your current files and folders are stored. 
• Select the files or folders you want to move to SharePoint by clicking on the checkbox next to each item.
• Once the items are selected, click on the Move to option located in the toolbar.

2. Choose Your Destination Site

•  After selecting Move to, a dialog box will appear showing available destinations. You’ll see a list of SharePoint sites under the Quick Access section.
• Select the SharePoint site where you want to move the files. If you're currently on a SharePoint site, you'll also see options like your OneDrive and other sites.

 If you don't see your desired SharePoint site listed, it could be due to organizational restrictions on cross-site movement. Contact your SharePoint or global admin to check settings that might restrict access to certain sites.

3. Pin Your SharePoint Site for Quick Access

•  If you frequently move files to the same SharePoint location, consider pinning the site to Quick Access. Navigate to the SharePoint site, click on the **More places...** link, and use the **Pin to Quick Access** feature to add the site to your left-hand navigation for easier future use.

4. Move the Files

•  Once you've selected your destination, click **Move here** to start transferring the items to the chosen SharePoint site.

Depending on the size of the files and your network connection, this process could take a few moments. 

This migration to SharePoint will enhance collaboration, streamline document management, and ensure that everyone can quickly find the information they need. If you have any questions or run into issues during the file transfer process, feel free to reach out to the IT department for assistance.